Automation for accounting firms: invoices, bank statements and a3asesor without typing
If your accounting firm still types out every invoice and every line of every bank statement, there's a way to read them with artificial intelligence and get them ready for a3asesor, without switching software.
What gets typed out every day in an accounting firm
Every business in your client portfolio brings its invoices and its bank statement, and someone has to type every line into a3asesor by hand.
A scanned invoice, a statement running to several pages, a stamp covering the total: every document finds its own way to complicate the work, and behind it there's someone typing amounts, dates and descriptions that were already written on paper. By the time the month-end close comes round, those hours show.
Bank reconciliation is the part that repeats most: checking that every line of the statement matches what's already in the accounts, one line at a time, until it all adds up.
What you gain by no longer typing
The hours that today go into copying data that's already on paper can go instead to what really needs judgement: advising the client.
A wrongly copied amount slips through easily among a hundred invoices, and finding it afterwards costs more than typing it correctly the first time. Automating the reading doesn't change what your firm does: it clears away the mechanical part, so people's time goes where it's noticed most.
How it's set up, without touching a3asesor
The same system already working with a real accounting firm, explained step by step.
The document comes in
Every business and every type of document (invoices issued, invoices received, or statements) has its own folder, so it's always clear whose it is.
It gets read
The artificial intelligence reads the document page by page, straightens the scan if it needs it, and pulls out dates, amounts and descriptions.
It gets checked
That the base and the VAT add up to the total, that the invoice isn't already on record, and that the statement's balances carry through correctly from one line to the next.
The file comes out
SUENLACE.DAT for invoices and Norma 43 for a3asesor Bank. The file is left ready, and you import it yourselves, whenever you want.
Anything unclear gets set aside, never slipped through
This is your clients' accounting, so every figure arrives checked, or it doesn't arrive at all.
A scan that's hard to read, an IRPF (Spanish personal income tax) withholding, an invoice that looks like a duplicate: each of these gets set aside as "to review by hand" with the reason written down, and you sort it out in a minute. None of this means sharing your a3asesor passwords: the file is left ready, and you're the ones who import it.
Fold, for when someone on your team asks
Fold, the AI assistant for businesses, answers using your own accounting firm's files, not mine.
Upload your rates, your deadlines or your usual workbook, and your team asks it from their phone: "which documents are still missing for this business?", "what's the deadline for this procedure?" If something isn't clear, it says so, instead of making up an answer. Start with the free plan (2 questions a day, up to 10 a week); see its plans and what it can do today on its page.
This template is already built into Fold, wherever you use it from. If your accounting firm needs something not covered here, it can be requested as a custom automation.
Questions from accounting firms
What is SUENLACE.DAT?
The file a3asesor expects, so you can import invoices without typing them out one by one. The system generates it with each invoice's data already checked, and you import it yourselves whenever you want.
What is Norma 43, and what's it for?
The standard format Spanish banks use to deliver their transactions, and the one a3asesor Bank reads to reconcile the account. The system prepares that file from the scanned statement, with the balances already checked one after another.
Do I have to give you my a3asesor passwords?
No. The file is left ready, and you import it yourselves inside your own a3asesor: your accounts stay in your hands at all times.
Does your accounting firm also type out every invoice?
Start with Fold's free plan and try it with your own files. If what you need is a large custom automation, we'll go through it in a 30-minute call, at no cost.