A 6-page bank statement and an invoice, read and checked in 43.6 seconds. Here's how I built it for one specific accounting firm, using their real documents: the problem, the solution and the measured results.
Every invoice for every company in their client list, and every transaction on every bank statement, was typed by hand into a3asesor.
Maximum reliability: this is their clients' accounting, so every amount had to arrive checked and assigned to the right company.
Their software. They still use a3asesor, as always: nobody has had to learn anything new.
Four steps, each one checking the work of the one before: only what's correct moves forward.
Each balance has to be the previous one plus the amount. Whatever doesn't chain up is set aside.
Every company and every document type (issued invoices, received invoices or statements) has its own destination, so it's always clear whose paperwork it is.
The AI reads the document page by page. If a page is rotated, it straightens it out before reading it.
That the net amount and the VAT add up to the total, that the invoice isn't already registered, and, on statements, that the balances chain from one transaction to the next.
SUENLACE.DAT for invoices and Norma 43 for a3asesor Bank. The firm keeps control: the file is prepared and ready, and they import it whenever they choose, without giving anyone access to their software.
Nothing doubtful is accepted as correct: it's set aside as «review by hand» with the reason written down, and the firm resolves it in a minute.
A stamp over the total, a crooked scan, or one that's too faint. The reason tells you what to do, and it's usually enough to scan it again.
Personal income tax withholdings and invoices with several VAT rates: these are read correctly, but which account each one goes to is up to the firm. Once it's configured, they go through on their own.
Caught before it reaches the accounts: the lines don't add up to the total, or that invoice was already registered. A person decides, with the reason laid out in front of them.
Measured with the firm's real documents, not examples.
Running with real documents, in its supervised trial: every file is checked before it's imported. It moves to production as soon as each company's configuration is finalised.
Typing in invoices eats up the hours you could spend advising clients, and every amount typed in is a chance to get it wrong. What works here adapts to any other firm using a3asesor, and the hard part (reading, checking and preparing the files) is already built and tested with real documents.
All that's needed, for each company, is its code and its accounts in the software, plus some real documents for the trial. No a3asesor passwords are needed: your accounting stays in your hands. I build it, adjust it with your documents, and make sure it keeps working.
If your firm also types in every invoice, we'll cover it in a free 30-minute call, and send you the quote afterwards.
